6個寫商務英語郵件的注意事項

商務英語的應用越來越廣泛,學好商務英語對自身的發展不言而喻.不過中國式的應試教育讓許多在外企工作的人也很難寫好商務郵件。為了幫助大家，小編整理了一些寫商務英語郵件的注意事項，希望能幫到大家。

　　1. Get Straight to the Point

直奔主題

Getting straight to the point might mean that the first line of your email (after thesalutation) looks something like this:

直奔主題意味着郵件內容的第一行應該是這樣：

I’m working on an article about XXX,and wondered if you had a few minutes to answer the following three questions.

我現在正在寫一篇關於XX的文章，不知道您有沒有時間回答3個問題呢?

　　2. Start With an Appropriate Salutation

郵件開頭稱呼要恰當：

Some people jump straight into the text of an email without so much as a “hi”. It’s polite to add asalutation, just as you would with a letter. Thatmight look like:

有些人寫郵件不喜歡加稱呼，甚至連簡單的“你好”都忽略，直接開始正文內容。孰不知就像在傳統的`信件上一樣，寫上稱呼是一種禮貌的象徵。稱呼可以這樣寫：

Dear Sir/Madam 親愛的先生/女士

Dear son 親愛的約翰遜先生

Hi Sue 蘇，你好

Hello Fred 你好，福瑞德

　　3. Keep it Short

內容言簡意賅

Try to keep your email as short as possible. Make the paragraphs short, too – long paragraphs can be difficultto read and take in.

儘可能將你的郵件內容寫得簡單明瞭。文章太長不易閲讀和吸收。

　　4. Use Numbered Points

將內容編號

If you’ve got several questions or pointsto make, it’s very helpful to number them. This makesit easy for the other person to respond to each one, especially if some justrequire a yes/no response or a single word answer. For instance:

對於那些為了諮詢或提供各種問題的郵件，最好將問題一點一點的列舉出來，以便於他人對每個問題作答，尤其當某些人更傾向於對問題只回答“是”和“否”的時候。例如：

Could you let me know:

能否告知：

Whether youcould complete #2 by the end of April

您能否在四月底完成第二點所述工作?

　　5. Re-read and Use Spell-Check

重新閲讀一遍，校對拼寫錯誤

A typo orspelling mistake can turn one word into an entirely different one. If you’re using email in a professionalcapacity, that mistake could be embarrassing or even offensive. It might alterthe whole meaning of your email: a missing “not”, for instance, could potentially cause problems.

排版或拼寫錯誤有時能導致對一個單詞的誤解。尤其當你用郵件來溝通專業性內容時，這樣的錯誤就很尷尬，甚至有些失禮。它可能改變你整個郵件的意思。比如：少寫了個“不”，就可能會引起某些問題。

Spell-checkshould help you avoid any silly mistakes – but use your eyes and brain e are plenty of words that spell-check won’t pickup. If you’re emailing from a device with predictivetext and an auto-correct feature, make sure you always re-read what you’ve typed.

因此檢查拼寫將避免你犯這些低級錯誤，但這裏強調——不僅僅用眼睛檢查，還得用大腦思考。有些錯誤不一定能輕易檢查出來。如果你的郵件系統有字句聯想功能和自動糾錯功能，一定要把寫出來的內容再通讀檢查一遍。

　　6. Make Your Signature Useful

充分利用郵件簽名

Do you havean email signature?(That’s the textthat appears automatically at the bottom of your email.) Some people don’t use one at all; others have a funny quote or favorite saying.

你設置過郵件簽名嗎(它將會在你每次郵件內容的下方自動生成)?有些人從來都沒有使用過它，但我們也看過一些非常有意思和哲理的簽名。

Whether you’re using email for professional orpersonal reasons, make your signature useful for both you and your might mean:

無論你是為了工作還是私人聊天，加註簽名對你和郵件接收者都有好處，因為這意味着可以：

Giving the link to your website

加上你的網頁鏈接

Including your work address and/or phone number

寫上你的工作地址或電話號碼

Adding links to your social media accounts

註上你的社會媒體工具帳號(例如博客，微博，論壇)